Job Description
Kwani Trust is looking to hire an editorial assistant/intern who will be working within a
busy editorial/creative department under several editors to fulfill certain objectives within
the current Kwani calendar year. Ideally, the candidate should have an undergraduate
degree in Journalism or Communications with a social science major in Literature or
English. Philosophy, sociology or political science majors will be considered as
secondary options. Web skills and/or having been published will be an added bonus.
The editorial assistant should be ready to work in a ‘chaotic’ creative environment that
requires an individual who can take initiative, requires minimum supervision, and is a
self-starter who has strong problem-solving skills. Strong communication skills,
managerial and leadership qualities are also a must for this position.
The editorial intern/assistant will first work as a trainee for a paid trial period of 3 months
to grow into a full-time editorial assistant’s position.
RESPONSIBILITIES
Administrative
1. Serve as liaison between editorial and other departments (Marketing, Sales, PR &
Administration). Additionally, act as first line of contact for inter-departmental
projects, all Kwani Trust administered projects and all writers & stakeholders
2. Serve as the hub between different editors within the editorial department
3. Report regularly to the managing editor/CEO on all editorial department activities
4. Keep a weekly log on all editorial activities
5. Liaise with design and production departments on Kwani projects that emerge
from the editorial department
6. Co-ordinate within the editorial department all commercial projects.
7. Regularly update the Kwani writers’ database, including the poets and readers
who participate at Kwani events.
8. Keep an inventory of editorial equipment such as Dictaphones and cameras
9. Provide logistical support for the organisation of writers’ retreats and workshops
Editorial
1. Write press releases for the editorial department’s projects and activities
2. Respond to basic queries on Kwani Trust’s criteria for literary work
3. Ensure that story submissions are received, filed and forwarded to editors for
review on a monthly basis. Send feedback to writers who submit stories.
4. Reference/fact checking, proof reading and indexing of all Kwani published
material.
5. Carry out basic journalistic interviews for Kwani? Online
6. Attend all editorial meetings and keep a departmental record of these
7. Write basic proposals and pitches to donors for editorial projects
8. Receive and respond to all editorial correspondence
9. Identify and maintain partnerships with like-minded institutions
10. Create an editorial mailing list to advertise all editorial activities
11. Assist in building institutional memory for the editorial department by creating
archives and records
HOW TO APPLY
Please send a copy of your CV and a covering letter by Monday 17 March to:
Billy Kahora
Kwani? Editor
E-mail: bkkaranja@yahoo.com.au
Angela Wachuka
Managing Editor
Email: wachuka@kwani.org
tel: 254 20 4450490











