Wanted - Graphic Designer for Kwani?

Job Title: Graphic Design Intern / Assistant
Reports to: Arts Director, Kwani? & Special Projects Editor & the Managing Editor
Reporting to this position: N/A

This is a generic job description which is intended to describe a range of duties at Graphic Design Intern level across Kwani Trust. The scope of the duties are not intended to be exhaustive nor are they intended to infer that every post holder will be required to carry out the full range of duties at all times. The post holder will be expected to undertake any of the duties included in this job description, as instructed by the Arts Director, Kwani? & Special Projects Editor and the Managing Editor

Job Description

• To serve as Kwani Trust’s Graphic Design Intern/Assistant in coordinating graphics / images
aspect of Editorial projects and their delivery
• Coordinate the production of Editorial and other projects by maintaining contact with printing
houses and ensuring that all products produced fit Kwani Trust’s specifications. Further, to act
as interface between the Finance department and the said printing houses
• Create and distribute images specific to Kwani Trust’s brand identity : book stands, event
posters, brochures, business cards, Kwani Literary Festival merchandise ( laptop bags, etc)
• Liaise between the Arts Director and other departments, and assist with the creation of
images and design concepts for the Kwani? anthology
• Serve as the 1st point of call for any enquiries requiring the Graphic Design department’s
attention and coordinate the department’s activities as they relate to all other departments

This position will have to work closely with other Kwani Trust departments; in particular the Editorial Department, in order to synchronise activities and therefore create better synergy between The Graphic Design and other departments. The post holder will carry out all Design-related administrative and secretarial duties as required. This will include the recording of departmental budgets & costs, weekly task lists and team updates, weekly updates reported to the Managing Editor, quarterly reports, assembling and circulating design-related material as required.

The Graphic Design Intern/Assistant will further be involved with the design and creation of merchandise for distribution at the Kwani? LitFest in August 2008. You will first work as a trainee for a paid trial period of 3 months to grow into a full-time Graphic Design Assistant’s position.

ACCOUNTABILITIES

Graphic Design
• Create Kwani Trust Branding Merchandise: Book marks, Brochures, Staff business cards, Kwani
LitFest job tags, etc
• Conversion of ideas from Editorial and other departments into images and graphics
• Creation of stand designs for media stores
• Creation of marketing promotional material as per briefs from the Marketing Department
• Archive all past Kwani? Anthologies, other book titles and promotional material layouts and files

Kwani Literary Festival (KLF)
• Design all publicity material for the Festival and coordinate the printing and delivery of these
and other required materials

Goonj Archive Project
• Liaise with key Goonj project coordinators and ensure delivery of all Kwani Trust material as per required format

Events• Open Mic & Sunday Salon monthly events
• Record short clips from both events on a monthly basis
• Provide Sunday Salon Ny team with monthly updates ( images and audio)
• Liaise with our events photographers in gathering material. Further, develop a system for, and
archive all event photography, promotional material and past journal layouts and files

Production
• Systematic uploading of all material scheduled for production to Kwani Trust printers in India
and provision of instructions to the same, ensuring all printed material meets Kwani trust
specifications
• Liaise with local printers for specifications and timelines for the completion of production of all
merchandise printed locally
• Act as interface between The Finance Department and Printing houses
• Liaise with Finance Department on the shipping and delivery of book titles and other products

Administrative
• Serve as liaison between Graphic Design and other departments (Marketing & Sales, Finance, Communications & PR, and Administration). Additionally, act as first line of contact for inter-departmental projects, all Kwani Trust administered projects and all writers & stakeholders
• Maintain a weekly log on all design-related activities and report regularly to the Managing
Editor on all activities
• Handle the design and production aspects on Kwani Trust projects that emerge from the
Editorial Department
• Co-ordinate within the Design department all commercial projects
• Update the Kwani Trust website with images on a weekly basis
• Act as liaison for all printing jobs and report to editorial team on progress

Knowledge & Experience
• Excellent communication and interpersonal skills: Listening and persuasive communications
skills, with the ability to clearly articulate ideas and concepts to a range of different types of
people, both internally and externally
• A passion for edgy design and an ability to incorporate innovative technologies coupled with
excellent design sensibility and conceptual thinking
• Relentless attention to detail, a gifted eye for aesthetics, and the ability to quickly grasp and
distill highly complex matters are all crucial
• Intimate knowledge of relevant industry tools : Adobe Photoshop, flash, CSS and Illustrator,
among others
• Ability to work autonomously while communicating progress regularly to Editorial team

*DEADLINE FOR APPLICATIONS IS JUNE 21, 2008.
**Please email CV to: a.wachuka@kwani.org, with “Graphic Design Application” in the subject
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